Now Hiring: Administrative Assistant / ReadOKC Coordinator

March 16, 2018


Status: Full time, non-exempt

Reports to: Director of Programs and Outreach

Administrative Assistant Overview:

This position will function as administrative support for staff members including director of finance and operations, director of programs and outreach and office and events manager /executive assistant, as well as occasional support for the president/CEO.  The position will have a diverse set of duties and responsibilities, so flexibility and the ability to thrive in a busy environment is key.

Office Responsibilities:

  • Daily deposit entries

  • Daily DonorPerfect entries

  • Manage DonorPerfect tax receipts/thank you letters

  • Manage/Update program spreadsheets (i.e. Coat-A-Kid, Kit-A-Kid, etc.)

  • Assist with board and committee meeting set up and tear down as well as meeting materials as needed

  • Answer, screen and forward incoming phone calls

  • Receive visitors by greeting, welcoming, directing and announcing them appropriately

  • Perform other duties such as filing, photocopying, transcribing and faxing

  • Order office supplies

  • Maintenance of thank you notes

  • Prepare and send monthly statements

  • Organize and file financial documents

  • Serve as back up to the office and events manager/executive assistant

  • Other duties as assigned

Event Responsibilities:

  • List management

  • Assist with invitation and mailings

  • Assist with event set up and tear down

  • Oversee All Hands Raised Entries within the first five business days after the event

  • Other duties as assigned

TEAM Responsibilities:

Team Lead

  • Record pledges

  • Manage and balance TEAM spreadsheet

  • Scan and save pledge cards

  • Order TEAM campaign supplies

  • Answer TEAM emails


  • Assist with all TEAM related document preparation

  • Assist with planning and organizing the TEAM kickoff event

  • Assist with outreach to schools not participating

Other duties as assigned

ReadOKC Responsibilities:

  • Regular communication with ReadOKC Chair/Foundation President/CEO and key volunteers

  • Serve as the primary point –of-contact to the ReadOKC volunteer, taskforce members and project team members

  • Attend monthly ReadOKC taskforce, steering committee and project team meetings

  • Maintain all ReadOKC files and materials

  • Keep ReadOKC master list up-to-date

  • Prepare draft agendas and other materials for meetings

  • Send meeting notices to taskforce members

  • Maintain attendance RSVPs

  • Assist and provide support to the project teams as needed

  • Coordinate ReadOKC events

  • Coordinate & schedule volunteers and special guests for various ReadOKC events & initiatives

  • Other duties as needed and assigned

Required Skills:

  • Passion for The Foundation’s mission

  • Excellent customer service skills

  • Proficiency in Outlook, Word and Excel

  • Database management experience preferred

  • Positive, can-do attitude and love of working with a dedicated team of professionals

Interested parties should send a cover letter, resume and three references to