Status: Full time, non-exempt

Reports to: Director of Programs and Outreach

Administrative Assistant Overview:

This position will function as administrative support for staff members including director of finance and operations, director of programs and outreach and office and events manager /executive assistant, as well as occasional support for the president/CEO. The position will have a diverse set of duties and responsibilities, so flexibility and the ability to thrive in a busy environment is key.

Office Responsibilities:

• Daily deposit entries
• Daily DonorPerfect entries
• Manage DonorPerfect tax receipts/thank you letters
• Manage/Update program spreadsheets (i.e. Coat-A-Kid, Kit-A-Kid, etc.)
• Assist with board and committee meeting set up and tear down as well as meeting materials as needed
• Answer, screen and forward incoming phone calls
• Receive visitors by greeting, welcoming, directing and announcing them appropriately
• Perform other duties such as filing, photocopying, transcribing and faxing
• Order office supplies
• Maintenance of DonorsChoose.org thank you notes
• Prepare and send monthly statements
• Organize and file financial documents
• Serve as back up to the office and events manager/executive assistant
• Other duties as assigned

Event Responsibilities:

• List management
• Assist with invitation and mailings
• Assist with event set up and tear down
• Oversee All Hands Raised Entries within the first five business days after the event
• Other duties as assigned

TEAM Responsibilities:

Team Lead

• Record pledges
• Manage and balance TEAM spreadsheet
• Scan and save pledge cards
• Order TEAM campaign supplies
• Answer TEAM emails

Co-collaboration

• Assist with all TEAM related document preparation
• Assist with planning and organizing the TEAM kickoff event
• Assist with outreach to schools not participating

Other duties as assigned

ReadOKC Responsibilities:

• Regular communication with ReadOKC Chair/Foundation President/CEO and key volunteers
• Serve as the primary point –of-contact to the ReadOKC volunteer, taskforce members and project team members
• Attend monthly ReadOKC taskforce, steering committee and project team meetings
• Maintain all ReadOKC files and materials
• Keep ReadOKC master list up-to-date
• Prepare draft agendas and other materials for meetings
• Send meeting notices to taskforce members
• Maintain attendance RSVPs
• Assist and provide support to the project teams as needed
• Coordinate ReadOKC events
• Coordinate & schedule volunteers and special guests for various ReadOKC events & initiatives
• Other duties as needed and assigned

Required Skills:

• Passion for The Foundation’s mission
• Excellent customer service skills
• Proficiency in Outlook, Word and Excel
• Database management experience preferred
• Positive, can-do attitude and love of working with a dedicated team of professionals

Interested parties should send a cover letter, resume and three references to Debby@okckids.com.